Preparation of the Annual Report

Emory University’s Annual Security Report, Annual Fire Safety Report, and Statement of Campus Security Policy (the “ASR”) is prepared, published, and distributed in accordance with the requirements of the Jeanne Clery Campus Safety Act and all implementing regulations issued by the U.S. Department of Education (34 C.F.R. §668.46; hereinafter collectively the “Regulations”).

In accordance with Emory’s Clery Act Compliance Policy (Policy 1.7) Emory University has designated a position, Director of Clery Act Compliance, who serves as the principal official responsible for guiding and directing institutional compliance with all laws and regulations under the Clery Act and who oversees implementation of institutional policies and procedures as may be required to ensure compliance. The Director of Clery Act Compliance manages the publication of the ASR, serves as the Campus Security Survey Administrator, and submits the annual statistical report to the Department of Education.

Personnel from the Emory University Police Department (EPD), respective Emory Public Safety Departments, Emory Fire Safety, Department of Title IX, and the Director of Clery Act Compliance collect and compile, for all campuses, the statistics, information, and other data required for the ASR, in accordance with applicable statutory and regulatory requirements. Individual university departments/units are responsible for ensuring that policy statements related to their operations are accurately presented.

EPD maintains the Daily Crime Log and Daily Fire Log for the Atlanta and Oxford campuses. The respective campus Public Safety/Security department maintains a Daily Crime Log for each campus at which EPD does not provide police patrol services. All police and public safety departments record, by date, crimes reported to their respective department that occurred “on-campus,” in a “non-campus building or property,” “on public property,” or within each department’s respective patrol jurisdiction. It is important to note that under the Regulations, each of the foregoing italicized terms has a special definition that requires the reporting of statistics even for certain crimes that occur outside the specific geographic boundaries of the campus property owned by Emory University. The Daily Crime Logs and applicable Daily Fire Logs are available for viewing on Emory’s Clery website, with the most updated version found at each respective location https://clery.emory.edu/daily-crime-log.html.

As required by law, EPD and affiliated Emory University Healthcare Public Safety (EPS) departments determine which crime classification to assign to a reported Clery Act crime, hate crime, hazing, or Violence Against Women Act (VAWA) offense by using the definitions of crimes found in the Federal Bureau of Investigation’s Uniform Crime Reporting Guidelines (UCR), the Violence Against Women Act of 1994, and the Stop Campus Hazing Act. Emory also maintains a working list of Clery Crime definitions on its Clery website (https://clery.emory.edu/).

Crime statistics are compiled based not only on information received directly by the EPD, but also from (a) crimes reported to individuals identified by the institution as Campus Security Authorities, and (b) crimes reported to local police authorities. Campus Security Authorities who are not EPD personnel must file a report directly with EPD or through Emory’s online Campus Security Authority report form available at https://clery.emory.edu/ when they become aware of a Clery Act crime. Any reports made to agencies outside of EPD are solicited by written request by EPD for statistical inclusion. A formal police report of a crime is not necessary for the crime report to be included in the statistical compilation. Names are not disclosed in the ASR.

The ASR is published and made publicly available via a designated Emory University website. The Office of the Senior Vice President of Communications and Marketing distributes the Notice of Availability of the Report in accordance with due dates established by the Department of Education each calendar year. The Notice of Availability of the Report is distributed via Emory e-mail listserv, which includes all Emory University and Emory Healthcare (EHC) email addresses for all faculty, staff, and students throughout all campuses. The Notice of Availability is also posted on appropriate Human Resources and Office of Admissions websites to provide notice of availability of the report to prospective Emory University employees and students.