Preparation of the Annual Security Report
Emory University’s Annual Security Report, Annual Fire Safety Report and Statement of Campus Security Policy (the “Report”) is prepared, published and distributed in accordance with the requirements of the Campus Security Act of 1990, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, the Higher Education Amendments of 1998, the Higher Education Opportunity Act of 2008, the 2013 reauthorization of the Violence Against Women Act, including the Campus Sexual Violence Elimination Act (Campus SaVE), which amends the Clery Act, and all implementing regulations issued by the U.S. Department of Education (34 C.F.R. §668.46; hereinafter collectively the “Regulations”).
In accordance with Emory’s Clery Act Compliance Policy (Policy 1.7) Emory University has designated a position, Director of Clery Act Compliance, who serves as the principal official responsible for guiding and directing institutional compliance with all laws and regulations under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act) and who oversees implementation of institutional policies and procedures as may be required to ensure compliance. The Director of Clery Act Compliance manages the publication of the Annual Security and Annual Fire Safety Report, serves as the Campus Security Survey Administrator, and submits the annual statistical report to the Department of Education.
Personnel from EPD, Emory Fire Safety, the Office of Ethics and Compliance, and the Director of Clery Act Compliance collect and compile, for all campuses, the statistics, information, and other data required for the Report, in accordance with applicable statutory and regulatory requirements. Individual university departments / units are responsible for ensuring that policy statements relative to their operations are accurately presented in the Report.
EPD maintains a daily crime log and an incident report database on an annual basis. EPD records, by date, crimes reported to EPD that occurred “on-campus,” in a “non-campus building or property,” “on public property,” or within EPD’s patrol jurisdiction. It is important to note that under the Regulations, each of the foregoing italicized terms has a special definition that requires the reporting of statistics even for certain crimes that occur outside the specific geographic boundaries of the campus property owned by Emory University. The daily crime log is available for viewing here. The local campus Public Safety/Security department maintains a daily crime log (and daily fire log if required) for each campus at which EPD does not provide law enforcement services.
As required by law, EPD determines which crime classification to assign to a reported Clery Act crime, hate crime, or VAWA offense by using the definitions of crimes found in the Federal Bureau of Investigation’s Uniform Crime Reporting Guidelines (UCR) and the Violence Against Women Act of 1994. Emory also maintains a working list of Clery Crime definitions on its Clery website (clery.emory.edu).
Crime statistics are compiled based not only on information received directly by the Emory Police Department (EPD), but also from (a) crimes reported to individuals identified by the institution as Campus Security Authorities, and (b) crimes reported to local police authorities. Campus Security Authorities who are not EPD personnel must notify EPD of all Clery Crimes of which they become aware, either by filing a report directly with EPD or through Emory’s on-line Campus Security Authority report form (available at https://clery.emory.edu). Reports of crimes made to persons or agencies outside of EPD are solicited by written request from EPD. A formal police report of a crime is not necessary for the crime report to be included in the statistical compilation. Crime victims’ names are not disclosed in the statistical report.
The Report is published and made publicly available via a designated Emory University website. The Office of the Senior Vice President of Communications and Marketing distributes the Notice of Availability of the Report in accordance with due dates established by the Department of Education each calendar year. The Notice of Availability of the Report is distributed via Emory e-mail listserv, which includes all Emory University and Emory Healthcare (EHC) email addresses for all faculty, staff and students and covers all campuses. The Notice of Availability is also posted on appropriate Human Resources and Office of Admissions websites to provide notice of availability of the Report to prospective Emory University employees and students.