Preparation of the Annual Security Report
Emory University’s Annual Security Report, Annual Fire Safety Report and Statement of Campus Security Policy (the “Report”) is prepared, published and distributed in accordance with the requirements of the Campus Security Act of 1990, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, the Higher Education Amendments of 1998, the Higher Education Opportunity Act of 2008, the 2013 reauthorization of the Violence Against Women Act , including the Campus Sexual Violence Elimination Act (Campus SaVE), which amends the Clery Act, and all implementing regulations issued by the U.S. Department of Education (34 C.F.R. §668.46; hereinafter collectively the “Regulations”).
Each year, personnel from the Emory Police Department (EPD) and Emory Public Safety, with assistance from the Office of Compliance, collect and compile, for all campuses, the statistics, information and other data required for this Report, in accordance with applicable statutory and regulatory requirements.
EPD maintains a daily crime log and an incident report database on an annual basis. EPD records, by date, crimes reported to EPD that occurred “on-campus,” in a “noncampus building or property,” “on public property,” or within EPD’s patrol jurisdiction. It is important to note that under the Regulations, each of the foregoing italicized terms has a special definition that requires the reporting of statistics for certain crimes that occur outside the specific geographic boundaries of the campus property owned by Emory University.
As required by law, EPD determines which crime classification to assign to a reported incident by using the definitions of crimes found in the Federal Bureau of Investigation’s Uniform Crime Reporting Guidelines (UCR). Emory also maintains a working list of Clery Crime definitions on its website. EPD also makes the determination as to whether or not a particular crime can be classified as a “hate crime” by using the UCR’s definition of that term. For Clery statistical purposes, EPD uses the following categories of bias to determine if a crime is a hate crime: race bias, gender bias, religion bias, sexual orientation bias, gender identity bias, ethnicity bias, national origin bias, and disability bias.
EPD compiles its crime statistics based not only on information that it receives directly, but also from crimes reported to the following sources on or near all Emory campuses: (a) other “campus security authorities” (as that term is defined in the Regulations), including campus security officers, Residence Life personnel, Campus Life personnel; and the deans of any school or college of the University; security personnel; advisors to student organizations; Title IX coordinators; study abroad coordinators; and any other member of the Emory community who meets the criteria under the Regulations; (b) crimes reported to local police authorities. Campus Security Authorities who are not EPD personnel must notify EPD of all Clery Crimes of which they become aware, either via telephone or through Emory’s Online Campus Security Authority report form. Reports of crimes made to persons or agencies outside EPD are solicited by written request from EPD. A formal police report of a crime is not necessary for the crime report to be included in the statistical compilation. Crime victims’ names are not disclosed in the statistical report.
The statistics and any additions or changes to policy or informational statements are compiled into a draft Report by the EPD and Emory Public Safety, with assistance from the Office of Compliance. The Assistant Vice President for Public Safety serves as the Campus Security Survey Administrator and submits the annual Report to the Department of Education. The Vice President of Communications Office notifies all students and employees by email of the posting of the Report on the Internet.