Policy Statements Oxford Campus
Campus specific information for Oxford Campus.
Report Crimes and Emergencies to EPD at Oxford College by:
- Calling EPD at Oxford College at (770) 784-8377
- Visiting EPD’s office located at 150 Few Circle-Branham Hall, Room I-2, Oxford, GA. 30054.
- Utilizing emergency “blue light” phones on the Oxford College Campus.
- Contacting the Student Center Desk at (770) 784-8888.
Emory follows a Timely Warning Protocol, as described below, for providing all of its campus communities (as appropriate) with timely notification of occurrence of the certain “Notice Crimes” (1) covered by the Clery Act. The Timely Warning Protocol applies to all campuses listed below. Timely warnings, known at Emory as “Public Safety Notices,” are provided to heighten safety awareness by giving students, faculty and staff notification of crimes in relevant geographic areas. Upon receipt of information by the EPD from a complainant or from a Campus Security Authority (CSA) (2), the EPD in consultation with the Emory General Counsel’s Office will determine which situations warrant the issuance of a Public Safety Notice. The determination will be made on a case-by-case basis. Factors considered in determining whether a continuing threat exists and a timely warning will be issued generally include, but are not limited to —
- The nature of the crime or conduct and whether the reported incident represents a crime reportable under the Clery Act;
- The location of the incident;
- The time elapsed between the incident and when the incident was reported to the EPD by an individual or a CSA;
- The nature and duration of any relationship between the individuals involved in a reported incident, and the alleged conduct in the context of their relationship;
- Whether sufficient and reliable information is available about the reported incident, or meaningful safety education can be provided along with the notice about the incident, so that if disseminated, members of the Emory University community can reasonably use it to protect themselves or prevent a similar crime from occurring.
A Public Safety Notice may be issued even if all of the facts surrounding a reported incident are not yet available and are subject to further development in an investigation.
The Emory Chief of Police (or designee) will draft a Public Safety Notice and provide it to University Communications and the General Counsel (or designee) in advance of its distribution. The EPD Chief notifies the University Communications VP/AVP, the VP for Campus Services, Special Assistant to the Sr. VP and Dean for Campus Life, Health Sciences Communications AVP and the EHC ranking administrator (EHC President/CEO or designee) and provides pertinent information. NOTE: This is for notification purposes only, not consultation. The final Public Safety Notice is distributed via Emory listserv, which includes all Emory and Emory Healthcare email addresses and covers all campuses, by University Communications.
A Public Safety Notice includes information deemed appropriate based on the specific facts and circumstances in each situation, but typically contains the following types of information –
- A succinct statement of the incident;
- The date, time and location of the incident, if available;
- Possible connection to previous incidents, if applicable;
- Physical description of the suspect, if available;
- Other relevant and important information about the crime or incident;
- Date and time the Public Safety Notice was released; and
- Information on Crime Prevention, personal safety or other community safety resources, as appropriate.
The Emory Police Department may decide not to include some known information in a Public Safety Notice if providing that information could risk compromising law enforcement efforts. Also, Public Safety Notices will withhold the names of victims as confidential.
Public Safety Notices also seek information that may lead to arrest and conviction of the offender when violent crimes against persons or major crimes against property have been reported to the police.
Campus Public Safety Notices at Oxford Campus
In order to have a Public Safety Notice issued and/or to have a crime included within the statistical section of this Report, the crime report should be made to the following persons/departments: EPD at Oxford College; any Residence Life staff member; or any Campus Life staff member.
Any reports not initially made to EPD at Oxford College, shall be reported to EPD at Oxford College in turn. For statistical reporting purposes, EPD at Oxford College shall provide crime report data to EPD at the Emory main campus. EPD at Oxford College shall contact the City of Oxford Police and/or the Newton County Sheriff's Dept. as necessary and appropriate.
Under the Timely Warning Protocol, notice of the crime reported is provided to the campus community via the University’s listserv e-mail systems.
(1) Notice Crimes include murder, forcible and non-forcible sex offenses, robbery, burglary, aggravated assault and motor vehicle theft that are reported to the EPD.
(2) A Campus Security Authority is:
- A campus police department or a campus security department of an institution.
- Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department under paragraph (1) of this definition, such as an individual who is responsible for monitoring entrance into institutional property.
- Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
- An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings. If such an official is a pastoral or professional counselor as defined below, the official is not considered a campus security authority when acting as a pastoral or professional counselor.
Residence halls are equipped with exterior security lighting; smoke detectors; panic-bar type exit doors; and card access. All Residence halls are equipped with sprinkler systems for fire suppression. All emergency alarm systems at Oxford are directly wired to EPD Dispatch Center on the Emory main campus in Atlanta which monitors the systems. A student must have a card key to enter any lobby or hallway off the lobby entrance. EPD patrols the residence halls periodically in the evening and early morning hours.
Many buildings on the campus are equipped with fire, intrusion, and panic alarms and these alarms are monitored by the EPD Dispatch Center. Police officers routinely monitor all buildings on campus for any type of safety and security problems such as broken locks, malfunctioning alarms, and malfunctioning security lights. These problems are reported on a web-based maintenance repair request report, and appropriate departmental or maintenance personnel are notified to take appropriate corrective action.
The Oxford College Student Survival Guide is distributed to the Oxford College community members and this publication explains the proper procedures for reporting crimes to the EPD. Campus Life officials speak to student leaders at Freshman Orientation about the proper and necessary reporting of crimes to the EPD. EPD representatives attend faculty and staff meetings, Resident Advisor Orientation, International Student Orientation, Student Government, Safety Committee meetings and residence hall meetings. EPD personnel are also available, upon request, to meet with Resident Advisors and provide presentations on crime prevention and security policy and coordinate with the Atlanta EPD Crime Prevention Unit to provide campus safety programs. In addition to EPD personnel, Campus Life, through its Residential Education and Services Department, provides a professional staff member who is on-call 7 days a week, while school is in session, for the purpose of aiding students in emergency situations. These Residence Life Coordinators (RCL) are on-call employees who reside in the residence halls.
Emory University is committed to the health and well-being of its faculty, staff, and student body. Federal regulations, including the Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act, mandate that Emory maintain an Alcohol and Other Drugs (AOD) Policy and distribute such policy to all students, faculty, and staff. Alcohol and drug misuse and abuse can be detrimental to one’s overall physical and emotional health, academic and/or professional performance, and can adversely impact family, friends and co-workers. Alcohol and other drug misuse on college campuses is a major public health concern. Emory’s policy, along with resources, health risks of alcohol and drug abuse, and consequences of this abuse may be found at http://policies.emory.edu/8.8. All Emory University faculty, staff and students are prohibited by the University from unlawfully using, possessing, manufacturing, dispensing or distributing alcohol, controlled substances or illegal drugs on University-owned property or at University-sponsored activities.
Emory University expects all of its faculty, staff and students to comply with any applicable federal, state or local laws pertaining to the use, possession, manufacture, dispensation or distribution of alcohol, controlled substances, or illegal drugs.
Members of the campus community are responsible for being fully aware of University policy, as well as local, state, and federal laws regarding the use of alcohol and other drugs. Alcohol and drug misuse and abuse can be detrimental to one’s overall physical and emotional health, as well as academic and/or professional work performance.
If you or someone you know needs assistance because of alcohol and/or drug use, Emory sponsors several programs that provide information and professional services for faculty, staff, and students. These programs provide education, consultation, assessment, counseling, and referral support in a professional environment that respects individual confidentiality and promotes health education.
For Oxford-campus students: Counseling and Career Services (770-784-8394)
For faculty and staff: Faculty Staff Assistance Program (FSAP) (404-727-4328). FSAP has an anonymous, on-line, self-assessment tool for alcohol abuse and other concerns that provides confidential, immediate feedback and recommended treatment information. We encourage you to take advantage of this free, online service at www.MentalHealthScreening.org/screening/EMORY.
Oxford Campus Information
Alcohol and Other Drug Education is provided through the Office of Residential Education and Services. Social and educational programs are offered to encourage students to make low-risk decisions regarding alcohol and other drug use. The College has a full-time Health Educator who provides instruction in alcohol and drug education. EPD provides an active support to this department.